One-Time Only Training Plan
A One-Time Only training plan allows modules to be assigned based upon the Learner’s enrollment date, hire date, or a fixed date. This training plan will not recur. After completion of all modules in the training plan, a Learner will never be eligible for enrollment in the training plan again. For example, you may use this training plan if a Learner receives a certification after completing the training plan, and they will never have to take the training plan again.
In addition, all previously completed modules within the training plan are automatically applied toward the training plan instance. For example, if there are three modules in the training plan (Module A, Module B, and Module C), and a Learner already completed Module A prior to enrollment in the training plan, he/she would only be assigned Modules B and C.
Creating a Training Plan
In order to begin creating your training plan, click on Learning > Training Plans > Training Plan List > New Training Plan.
This will bring you to the Training Plan Properties page. This page is broken up into four steps:
Step 1: Basics
A unique title is required for each training plan you create within your Relias site. These cannot be repeated, so you will need to be specific with your titles. A description is not required, but it is a useful location to provide information related to the purpose of the training plan.
Step 2: Recurrence & Due Dates
To build a One-Time Only Training plan, you'll first need to indicate that the sequence should not recur.
Please Note: Once the training plan has been saved and finalized, you will not be able to change the recurrence from Nonrecurring to Recurring
You will have the ability to base module due dates on the date the user is enrolled in the training plan, the User’s hire date, or fixed to a specific date.
Step 3: Associating Modules with Training Plan
Next, you will begin adding modules to the training plan. To do this, click on the +Module(s) button and search for the modules you want to add.
Clicking on +Module(s) will bring up a pop up that lists all of the available modules in your site. You can search modules much like you do with learners. You can search using words that may be included in the title. You can also filter using the three default filters or by clicking on the "+Filter" button above Module Type to reveal other filters. Once the modules have been chosen, click on the check box beside the name and click Add.
Close the window when you have added the modules. Once you have added the modules you want to include in your training plan, you will need to choose the due dates for each of the modules. The type of due dates you assign will be dependent upon what you selected in Step 2.
Due Date Offset - for Hire Date or Date of Enrollment scheduling
Unless you have chosen to create this as a fixed date training plan, you will see a column for Due Date Offset after adding modules to the training plan. This field allows you to stagger the due dates beyond the initial due date your Learners receive at the time of assignment. For example, you want to create a training plan for new employees using due date offsets so that one module is due 30 days after hire, the second module is due 45 days after hire, and the third module is due 60 days after hire. In Step 2, the original due date was chosen as 30 days after the Learner is enrolled in the training plan. To make the first due date 30 days after hire, you would choose 0 days after initial due date because the initial due date is defined in Step 2 as 30 days after the user's hire date. To make the second due date 45 days after hire, you would enter 15 day(s) after initial due date in the Due Date Offset section. Since the initial due date is 30 days after hire, and you have offset this by an additional 15 days, the due date for the second module will now be 45 days after hire. For the third module, you would enter 30 day(s) after initial due date in the Due Date Offset section to make the course due 60 days after hire.
Fixed Specific Date Scheduling
After the modules have been added, you will see that you can choose a specific date for the modules to be due.
Please Note: If an assigned module has a due date of 3/31/2017, but a Learner was enrolled in the training plan on 4/4/2017, the first due date for this module will be 3/31/2018 because the due date for 2017 has already passed.
Step 4: Settings
The options given in the Settings section will vary depending on the type of training plan you are building. This will be the section that allows you to choose a couple of things:
- How soon the modules will be available to the Learners before their due dates
- If modules completed outside of the training plan can count towards requirements in the training plan
- If the Learner can only be enrolled in the training plan once
- If reminder emails will be sent to Learners
- If the training plan is approved for enrollment
Please note: Relias best practices are the default settings, these serve as a guide to help make the training plan creation process easier. Settings may be changed if needed.
Choose Always Available if you would like enrolled Learners to have access to the modules immediately. If you would like to restrict enrolled Learners' access to the modules up to a certain number of days before the module due date, choose the second option (Only available ___ days before due date) and enter the number of days before the due date you want the modules to be available.
- Please note: Relias’ recommended default settings serve as a guide to help make the training plan creation process easier. Settings may be changed if needed.
You will want to select this since we have chosen the One-Time Only training plan. This makes it so that once a Learner completes the training plan, he/she can never be enrolled in it again. If you can foresee a likely scenario where a learner might have to retake a training plan, you should not check this box. If you want to make sure the Learner can never be asked to retake the training plan after it is completed, you should set it to one-time only by checking the box.
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